/ For municipalities and public organisations
Letters and decisions,created from the data you already have.
Your team designs each document once, in your own house style. Epistola then fills it in automatically with information from your case system. Staff keep working in the applications they know, and every resident receives a correct, consistent document.
Your house style
Filled in from your case system
Finished PDF
/ How it works
From template to finished letter in three steps.
01
Design the document once
Your team builds the template in a visual editor: wording, layout and house style.
02
Approve and publish
Changes go live as a new, approved version, so every document uses the right wording.
03
Documents are created automatically
Your case system supplies the details of each case and receives the finished PDF.
/ See it in action
From template to PDF in minutes.
/ Why Epistola?
A different way to create documents
No new software
Employees keep working in their familiar applications and see exactly what the document will look like straight away.
Correct and consistent
Every document follows your house style and approved wording. Epistola checks that the information is complete before it creates a document.
Open and independent
Open source and built on open standards. Your organisation stays in control and does not depend on a single supplier.
/ In the product
See what it looks like in practice.
01
Design the letter in a visual editor
Place text, tables, images and QR codes where you want them. Example data fills in the details, and the preview shows the finished PDF straight away.
Interactive Tour
02
Check it in your case system
Your case system requests the document and shows it to the case worker, here as a review task in Valtimo. The details of the case are already filled in.
View demoScreenshots from the Epistola demo environment, with fictional data.
/ Who it is for
For organisations that already have their processes in place.
Epistola works alongside the systems you already use, instead of becoming another application for staff to learn.
Municipalities
Create letters, decisions and other case documents from your case system, in your own house style.
Software suppliers and integrators
Add document creation to your product without building your own template editor and PDF generation.
IT teams
Run Epistola yourself as open-source software, or have an official partner host it for you.
/ What it does
Everything you need to create documents from data.
Epistola takes care of the documents. Case handling and workflows stay in the systems you already use.
Design templates
Build documents in a visual editor, with reusable text blocks, versions and a review step before changes go live.
Check the data
Epistola checks that all the information a document needs is present, so mistakes are caught before a document is created.
Create PDFs
Every document comes out exactly as designed, in the same house style, every time.
Connect your systems
Works with case systems and workflow platforms such as Valtimo and GZAC, and with your own applications.
/ From document-led to data-driven
The document is no longer the source.
Documents are filled in automatically with up-to-date information from your existing systems. That information stays in those systems, where other applications and processes can use it too.
Information is no longer locked inside documents, but can be reused safely across the whole organization.
The document becomes the result of reliable data, not the place where that data is stored.
/ Common Ground
Principles we embrace.
Epistola follows the Common Ground principles for government IT: keep data at the source, build from separate building blocks, and stay independent of suppliers.
Data at the source
Data stays available to the entire application landscape.
Open connections
Other systems connect through open, standardised interfaces.
Composable building blocks
Document creation as a specialized service.
Open standards
Better interoperability and fewer dependencies.
Vendor-independent
More control over data, management, and ongoing development.
/ Epistola ecosystem
Sustained together, delivered by specialists.
Custodians keep Epistola's shared software going by funding it or helping to build it. Official Partners are approved to host Epistola, advise on it and provide training. Epistola Experts are people recognised for their knowledge of Epistola.
Epistola Custodian
Recognises organisations that contribute funding, committed labour, or both to the shared source code.
Explore this relationship →
Official Epistola Partner
Find approved organisations for Epistola Hosting, Consultancy and Training.
Explore this relationship →
Epistola Expert
Recognises people the Epistola team knows for their proven expertise with Epistola.
Become an Expert →
/ About us
Built for control, transparency, and long-term value
We are building an open document service that helps organizations stay in control of their documents, data, and architecture.
Steward-owned: mission before profit
We choose continuity, transparency, and societal value — not dependence, lock-in, or short-term growth.
More about us/ Next step
Curious what Epistola can do for your organisation?
Schedule a call and ask us any of your questions.